OHF Centralized Record Check
The process for the Vulnerable Sector Checks will be centralized and conducted by the Ontario Hockey Federation (OHF) for all Team Officials and Team Personnel for the 2024-25 season. This is in addition to the screening of all On-Ice Officials that has been in place for the past number of years
EVERYONE WHO WILL BE ROSTERED TO A TEAM FOR THE 24-25 SEASON, MUST SUBMIT A VSC (FROM THE 22-23 SEASON OR NEWER) ALONG WITH THE OHF DECLARATION THROUGH THE OHF VSC REGISTRATION.
The following individuals who are associated with the OHF, Members, Senior, Junior, Minor, and Female Hockey (Associations, Teams, Clubs) must adhere to the OHF Screening Policy and submit to the OHF:
• Team Officials (including but not limited to Head Coaches, Assistant Coaches, Trainers, Managers and overall Team volunteers);
• On-Ice Officials; and
• Anyone else who, through their duties on behalf of the OHF, a Member, Senior, Junior, Minor and Female Hockey (Associations, Teams, Clubs) may work with children (included but not limited to on ice volunteer, skills coaches, third party skills coaches and dressing room supervisors).
Eligibility to Officiate & Coach It is imperative for all Team and On-Ice Officials to ensure their Vulnerable Sector Check is complete to be eligible to programs on and off the ice. This includes a valid Vulnerable Sector Check and the OHF Screening Declaration Form.
Eligibility to Coach
It is imperative for all Team Officials to ensure their Vulnerable Sector Check is complete to be eligible to programs on and off the ice. This includes a valid Vulnerable Sector Check and the OHF Screening Declaration Form.
Before entering the OHF Screening Submission Portal, please ensure you are ready with the necessary documentation. You will need your:
• Hockey Canada Registry (HCR) Number; AND
• Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form (PDF); OR
• Receipt of Vulnerable Sector Check (PDF) AND OHF Screening Declaration Form(PDF);
Please Note:
1. All documents must be in PDF format to be accepted.
2. For the 2024-25 season, the OHF will be accepting copies of a Vulnerable Sector Check from 2022-23 or 2023-24 AND OHF Screening Declaration Form (PDF).
Full screening process details are available at https://ohf.on.ca/risk-management/ohf-vulnerablesector-checks/
If you need a new Volunteer Letter to Request a VSC, you will need to use the OHF Team Official/Volunteer Letter from the OHF. If can be downloaded here: OHF Letter requesting Vulnerable Sector Check
NORTH DURHAM MINOR HOCKEY CAN NOT UPLOAD THESE DOCUMENTS FOR YOU AND EVEN IF YOU SUBMITTED A NEW VSC FOR THE 23-24 SEASON, YOU WILL NEED TO SEND THESE DOCUMENTS TO THE OHF IN ORDER TO PARTICIPATE IN THE 24-25 SEASON.
REIMBURSEMENT OF PVSC FEE
The association covers the cost of Police Vulnerable Sector Check for all rostered bench staff. Reimbursement will be issued directly to each team official when a completed Expense Reimbursement Form is submitted to the North Durham administrator by the November 1st deadline and the original PVSC form has been filed in the North Durham office.
HOW TO OBTAIN A PVSC
DURHAM REGION RESIDENTS
- Download the OHF Volunteer Letter and complete the date and your name.
- Apply for a PVSC online via the Durham Regional Police website. Link to DRPS Online Request
- DRPS will mail your VSC to you.
- Follow the Steps above to submit your VSC to the Ontario Hockey Federation.
VOLUNTEERS RESIDING OUTSIDE OF DURHAM REGION
If you live outside of Durham Region, you must apply for a PVSC with the regional police in your municipality.